E-ZU eLearning – Induction Tips #1 – Assigning Users
We’re offering free 60-day access to the E-ZU Advanced eLearning Platform for up to 10 staff members to any organisation that needs it.
This series of blog posts is designed to provide users with a few handy hints and tips on how to make the most of the free service over their 60 day period.
Our free service includes full, unrestricted access for up to 10 users/staff members within an organisation, and there is no obligation to purchase anything thereafter. The free 60 days offers a fully-featured service that contains in-depth training courses for Microsoft Teams, the entire Office 365 platform, and much more – across 5,000 up-to-date training videos.
Induction #1 – Hints & Tips for Managing and Assigning Users
This first Induction blog post contains a series of 3 videos that show portal Admins how they can manage users, and how they can add up to 10 users within the free 60 days so they can benefit from advanced eLearning and increased adoption of key technology.
1/3 – Managing Users
To display a list of users:
From the menu at the left of the screen, go to “Administration”, then click “Users”.
You can sort the User list by clicking on the heading of each column of information.
If there are more than 25 records, you can move from page to page using the buttons at the bottom of the list.
To search for a user, first choose which field to search by from the drop-down list at the top, then enter the value to search for in the “Search” text box at the top of the list, and click the magnifying glass icon (or press Enter).
Users – Views
The “Views” sub-menu (located on the top/center of the screen) allows you to refine the data being viewed. You can adjust the amount of results displayed on each screen in the “Paging” drop-down, change the type of data columns being displayed in the “Data view” drop-down, and filter for various options in the “Filter” drop-down.
Users – Reports
The “Reports” sub-menu (located on the top/center of the screen) allows you to view various reports such as user activity, Exams, Award Points, Courses, User Training as well as export the current data to Microsoft Excel file or print.
2/3 – Manually Adding Users
To add a user:
1) Click the “Add new user” option in the Actions “More…” drop-down menu at the top.
2) Enter the user’s first and last name.
3) Enter the user’s login ID.
4) Enter the user’s email address.
5) If this portal has Enterprise Grouping, choose an Organizational Unit, Sub-Organizational Unit and Group for the user from the drop-down menus.
6) If this portal has Enhanced Grouping, choose a Sub-Organizational Unit and Group for the user from the drop-down menus.
7) If this portal has Basic Grouping, choose a group for this user from the drop-down list.
8) If the user is to be an administrator, click either the “Group Admin” or “Portal Admin” checkbox.
9) Click the “Save” button.
To send a user and invitation to their account:
1) From the Users screen click the checkbox next to the user’s name and click the “Delete” option in the Actions “More…” drop-down menu at the top OR click the invite icon (envelope) next to their name.
2) Enter a subject for the email
3) Edit the Upper and Lower content using the editor boxes.
4) The middle content is database-driven and is not editable.
5) Click “Send”.
To invite multiple users, click the checkbox next to each of the users.
3/3 – Importing Users from a CSV File
To import multiple users into the system quickly using a CSV file:
1) From the Users screen, click the “Import from CSV” option in the Actions “More…” drop-down menu at the top.
2) You can download a sample Excel file that shows how to setup your CSV from this pop-up screen by clicking the button labeled “Download Sample File”.
3) Depending on your portal type, you may need to select an Organization Unit, Sub-Organizational Unit and/or Group.
4) Select the file.
5) Check the box labeled “Send Invitation” if you wish for invitation emails to be sent.
6) Click “Save” to begin the import.
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Need a hand? No problem at all, we’re here to help throughout your free 60 day service. If you have a specific query, or just want to have a quick chat with one of our experts please don’t hesitate to get in touch…